Joy Santos · Systems architectureCase study · fictional student records
creatorXchange · GridLocked certification

Payment to certificate, with no human granting access.

The operating system behind an eight-week certification program. Circle is the sensor, a registry computes who needs attention, Asana holds the work, and an AI assistant summarizes evidence without being allowed to invent a fact.

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Manual access grants
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Automations that message a student
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Automated tests passing
5am
Daily health sync
01 · The student journey

Watch one student reach certification

Select any stage to see what runs inside it, what moves it forward, and what it writes to the record.

PEOPLESTAGESSYSTEMSRECORDSEEGRIDLOCKED REGISTRY · ONE ROW PER STUDENTidentity · agreement · program week · attendance · self-checks · payments · health flag · follow-upsDashboard · company sign-inread-only · 60-second cache · demo modeVega selects evidence on Groqallowlisted fields only · no authority to write · labeled fallbackCasey
Handoff on an eventHuman gateWrite to the recordEvidence loop

Runs
Moves on
Gate
Writes
Stack
The dashboard · read-only

Who needs attention, and why

Fictional students from the dashboard's demo mode. No real student data is shown here.

Waiting on a person
Certified
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Automations messaging students

Demo mode ships with eleven fictional students and 33 prerecorded Vega briefs so the team can rehearse without a real record on screen.

03 · Inside the build

The real system, as built

Screens from the live community and automation layer. Member names, faces and avatars are blurred.

Zapier · GridLocked

The automation register

Onboarding P1 to P4, attendance intake, Payment Watch and the watchdogs that check the scripts are alive.

Zapier · Onboarding P1

Code where no-code runs out

A Code by Zapier step parses checkout answers before anything is written.

Dashboard · demo mode

Know who needs your attention

The internal dashboard with Vega, shown on fictional students.

Circle · course

Eight weeks, one rhythm

Read, live session, worksheet, self-check, every week.

Circle · lessons

Locked until the week opens

Each week stays locked until its Monday, so nobody races ahead or falls behind unseen.

Circle · drip settings

The calendar does the pacing

Each week releases at 6am Pacific with an email to members.

Circle · events

Live sessions, auto-RSVP

Every member added to every session, in their own timezone.

Circle · The Grid

Where questions come in

A pinned weekly prompt pulls questions in before the live Q and A.

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